PH International
Youth Leadership through Sports

Sub-Award Request for Proposals

Europe/Eurasia and South/Central Asia


PH International (PH), a non-profit organization in Waitsfield, VT, announces an open competition for sub-awardees for its Youth Leadership through Sports (YLS) Program, funded by the International Sports Programming Initiative (ISPI), Office of Citizen Exchanges, Sports Diplomacy Division of the Bureau of Educational and Cultural Affairs (ECA), U.S. Department of State (DOS).


Goals and Background

This International Sports Programming Initiative, through its Sport for Social Change theme, provides an opportunity for sports-based, people-to-people exchanges that advance the U.S. government’s policy goals of building values of inclusion, increasing trust for a more stable world, and mitigating extremist voices. PH will undertake this work through a strategy focused on leadership development. To be a highly functioning sports team member takes dedication, self-discipline, and healthy living. Young people and coaches from Europe/Eurasia and South/Central Asia will visit the U.S., meet with their peers, and engage in workshops and hands-on experiences in ethical leadership, healthy lifestyles, project management and community service. The skills gained in the U.S. will help them to become role models and agents of change not only on their teams but also in their larger communities. American youth and coaches will, in turn, visit Europe and South/Central Asia to observe and take part in the projects their counterparts have implemented as a result of their trip to the U.S. and learn about the culture of their host country.


PH has designed the Youth Leadership through Sport (YLS) program in Europe/Eurasia and South/Central Asia to foster the development of leadership skills of underserved youth so that these athlete leaders have the confidence and skills to more fully contribute to society and become engaged, active citizens.


Sub-awards funded under the YLS Program will find effective ways that organized sports can play a role in promoting more stable and inclusive communities, encourage leadership at many levels, and serve as an alternative to anti-social behavior. Programs developed will demonstrate how organized sports can encourage kids to stay in school, prevent substance abuse and violence, and promote tolerance and understanding between groups and communities. Organized sports also help youth to develop leadership qualities and sportsmanship.


Program Description

PH is seeking proposals from U.S. registered non-profit organizations to plan the content for and facilitate one or more of four (4) 2-way exchange programs between the U.S. and Georgia, Uzbekistan, Russia and India. Organizations may apply for one or more exchanges but each proposal must address only one exchange program.  These exchanges will use sport to foster the development of leadership skills of underserved youth so that athlete leaders have the confidence and skills to more fully contribute to society and become engaged, active citizens.  They will provide positive opportunities for male and female youth (ages 16 and above), and their coaches, to develop practices of leadership, responsibility, teamwork, mentorship, healthy living, and self-discipline. Participants will learn how to become active members of their communities and how to assist some of the most vulnerable populations in their communities, such as the disabled and aging, and assist disadvantaged communities through service projects that focus on education, peace, human rights, healthy lifestyles, and environmental awareness. 



Overall goals of the YLS Program:

For the Russia exchange, proposals must address the theme of leadership through  American Football or a sport that is negotiated between the U.S. Department of State (DOS), PH International, and the sub-awardee.   The sub-awardee must be able to plan the content for and implement a U.S.-based exchange and a Russia-based (Khabarovsk Region) exchange in 2020 or as negotiated between the U.S. Department of State (DOS), PH International, and the sub-awardee

Program Outcomes


Sub-Awardee Responsibilities


Proposal Content

Proposals for the YLS sub-award should include a one-page executive summary, followed by a project narrative, which must not exceed five (5) typed pages, (single spaced, 12 point font, 1” margins on all sides). In addition, a project timeline and budget must be included on subsequent pages.


The budget cap for this sub-award to provide program content for both exchanges is:  $25,000


 The full proposal should include the following:

  1. Name of Organization (Must be a 501(c)(3))
  2. Proof of current registration; DUNS Number; CAGE Number;
  3. Proof that the organization has General Liability Insurance that includes sexual abuse and harassment coverage;  
  4. Organization’s Address
  5. Organization’s Point of Contact
  6. Previous Experience in sports-focused international exchange programs
    1. Selected list of previous international programs executed by the organization, especially in Europe/Eurasia/South Central Asia and the specific country if possible
    2. Describe how the emphasis on youth leadership through sport and giving back to communities was emphasized in previous program content
    3. List locations of each previous program
    4. List the total number of individuals reached/impacted in each previous program
  7. Proposed Exchange Program
    1. Description of the proposed U.S.-based and overseas program content/activities aimed to address youth leadership through sport
    2. Identify local in-country partner(s) that will help facilitate the in-country aspects of the program
    3. Provide letters of support from potential partners (as an appendix to the application)
    4. Number of youth, coaches, and administrators expected to be impacted by the program (direct and indirect)
    5. Provide a proposed timeline
    6. Media coverage plan
    7. Provide means of measurement and evaluation of program effectiveness for each of the program outcomes identified above
  8. Organizational Capacity
    1. Discuss the ability of the organization to successfully implement a sports-themed, two-way, international exchange that addresses the theme of youth leadership through sports
    2. Include the resume of a dedicated, experienced staff person who will serve as the Program Coordinator and has demonstrated a commitment to implement and monitor international exchange projects and ensure outcomes.*
  9. Detailed Line-Item Budget exclusive of travel, lodging, and per diem for participants. The detailed budget should include costs for interpretation, sub-awardee staff travel, local partners and group ground transportation, if needed.  PH will be responsible for all travel (international and domestic), lodging, and per diem for the participants. The budget should therefore reflect the costs necessary to plan and implement the exchange programs in the U.S. and the partner country. The sub-awardee should provide at least $2500 in cost share, which should be clearly noted in the budget.*
  10. Budget  Narrative that provides an explanation and justification for each line item in the detailed line-item budget.A copy of the organization’s negotiated indirect cost rate agreement (NICRA), if applicable*.   If NICRA is not being used, an explanation of how the organization plans to recover its indirect costs.  This can be done through a statement of intention to use a de minimis rate of 10%, or the organization can offer an indirect-free proposal budget where costs included are all direct cost allocations and document this decision in writing.


* Numbers 7b and 8 – 10 do not count toward the 5 page limit.


Proposals are due by 5:00 p.m. EST on Friday, March 20, 2020.
All proposals should be submitted electronically via YLS subaward application platform

Please contact Ivan Tabanin or Renee Berrian at or (802) 496-4545 if you have any questions.




PH International

PH International (legally registered as Project Harmony, Inc. and founded in 1985) has been an international leader delivering effective, high-quality programming throughout Eurasia and the Caucasus for more than thirty years. PH International’s mission is to build strong global communities by fostering civic engagement, facilitating cross-cultural learning, and increased opportunities in the digital age. We pursue our goals by conducting innovative programs for youth, professionals and communities around the world that use in-person and online engagement, skills training, and coalition building to support global collaboration, learning and advancement. PH has offices and staff in six Eastern European and Caucasus countries with its international headquarters in Waitsfield, Vermont.



The Bureau of Educational and Cultural Affairs

The Bureau of Educational and Cultural Affairs (ECA) of the U.S. Department of State fosters mutual understanding between the people of other countries to promote friendly and peaceful relations.  This mission is accomplished through academic, cultural, sports and professional exchanges that engage youth, students, educators, artists, athletes and rising leaders in the U.S. and more than 160 countries.  The Sports Diplomacy Division of ECA specifically uses the international language of sports as a tool to promote tolerance, understanding and the peaceful resolution/prevention of conflict to increase awareness among young people of the importance of following a healthy lifestyle and physical fitness in order to prevent illness, substance abuse, and negative behaviors; and to improve the quality of life for persons with disabilities by providing inclusive sports opportunities that contribute to the physical and psychological health of people at all ages who experience disabilities.